Self-managed HOA boards
Operations software for boards that run their own community
Volunteer boards should not spend weekends answering the same CC&R questions. NeighbourOpsgives residents a cited answer, keeps documents organized, and tracks maintenance in one resident/board portal — without forcing you onto a six-figure HOA accounting platform.
The problem
For volunteer boards
Less inbox chaos, more governance
Fewer "what does the CC&R say?" emails
Residents ask the AI assistant first. Answers cite the governing document so you verify instead of re-typing.
One place for documents and announcements
Stop hunting Google Drive links. Bylaws, minutes, policies, and resident notices live in one board-controlled portal.
Visible maintenance workflow
Requests do not disappear into a board member's inbox. Status is trackable for everyone.
Lighter than enterprise HOA ERP
Built as a system of action for operations — not another accounting-heavy system your volunteer treasurer will resist.
How it works
Go live without a six-month ERP project
- 1
Pilot one community
Upload CC&Rs and bylaws, invite board members, and test with a small resident group — no credit card required.
- 2
Launch cited AI Q&A
Residents get answers from your actual governing documents with clause references — not generic chatbot guesses.
- 3
Centralize requests & documents
Maintenance requests and community files live in one portal instead of volunteer inboxes and shared drives.
- 4
Reduce board workload
Fewer repetitive emails mean trustees focus on governance, not being the community help desk.
Pricing
Transparent per-door pricing for self-managed HOAs
NeighbourOps publishes rates — no demo-only quotes. AI Q&A with citations is included in every plan. Keep QuickBooks; add the resident/board portal and system of action from $1.20/unit/mo (Growth tier).
- ✓ 60-day pilot — $0 to start, no credit card
- ✓ Founding offer: 20% off year one (10 slots)
- ✓ We won't touch your accounting stack
FAQ
Self-managed board FAQ
- Is NeighbourOps only for property management companies?
- No. Self-managed boards are a strong fit when you need resident communications, document access, maintenance tracking, and cited AI answers — without replacing your treasurer's accounting workflow.
- We are all volunteers. Is this hard to set up?
- Start with a 60-day pilot on one community. Upload your CC&Rs and bylaws, invite board members and residents, and go live with support from the MagiQa team.
- Will this replace our HOA accountant or QuickBooks?
- No. NeighbourOps focuses on operations and resident communication — requests, documents, violations, announcements, and AI Q&A. Keep your existing accounting tools.
- Can residents submit maintenance requests?
- Yes. Residents log requests in the portal, track status, and get updates — so board members are not the bottleneck in every email thread.
Want rule-aware AI with citations? See the AI HOA assistant →
Start your pilot
60 days. Full product. No risk.
Full-feature trial on up to 2 communities, capped at 200 units. No credit card required. Direct access to the MagiQa founding team throughout your pilot.
Try Starter, Growth, or Pro during the pilot — full portal (requests, violations, announcements, calendar, documents, invoices) plus AI limits that match your tier. No annual contract required to evaluate.
Prefer not to run another portal yourself? Our Managed tier — from $800/community/mo — includes full setup, document onboarding, and day-to-day ops by MagiQa. Ask about managed →